Choosing the Right Document Management Platforms for Your Business

Every day, your company creates massive quantities of documents and contents- contracts sales decks, proposals, contracts marketing materials, blog posts, HR guidelines, training guides, etc. The content is often scattered across your digital devices such as Word documents on your desktops, cloud storage apps like Dropbox, OneDrive and Google Drive attachments to files in emails, and on your mobile phones. The right document management platform will ensure that your employees have access to the latest version of any document.

The ideal document management system will store all of your documents in one repository. This central location will eliminate the need to search for a particular file on your computer or mobile device, and allows access from any place at any time.

A DMS lets you track the changes made to your documents. You can easily access and roll back any modifications made to a document with total control of the version. This means you don’t have to worry about employees working on outdated versions. This feature is particularly important for remote workers, who may use multiple devices and may not know the version of the document they are using.

A quality DMS will automatically index all captured documents when they are saved, ensuring they are speedily and accurately available whenever you require them. This eliminates the risk of errors caused by manual indexing scanning, filing and scanning processes. A DMS lets you search by document content not just by title or name, making it easier to locate documents.

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